An upcoming opportunity exists within the Finance & Accounts Department, Cul de Sac to fill the position of Purchasing Supervisor

JOB SUMMARY

To supervise the daily activities of the purchasing function, by assisting in the development and implementation of purchasing procedures to ensure efficient, cost-effective and timely purchasing of goods and services in accordance with applicable Company policies;

ESSENTIAL DUTIES

• Plans and directs the work programme of the Purchasing Clerks, communicating job expectations, monitoring and appraising job results, coaching, setting targets and disciplining staff to drive productivity for the achievement of the priorities of the Section;
• Ensures the Purchasing Clerks acquire the skills necessary to effectively undertake their assignments, by identifying learning opportunities, actively sharing knowledge and facilitating on-the-job training, to build capacity for a highly effective and motivated team; 
• Ensures the timely availability of stock and non-stock items through effective communication with departmental heads and negotiating with vendors to acquire high quality items, favourable pricing and discount structure, where possible;
• Evaluates and maintains all reports for inventory re-order by coordinating with internal departments and maintaining an efficient purchase order system to ensure the timely acquisition of goods/services and equipment to prevent stock-out;
• Establishes and manages strategic alliances with vendors, contractors and other utilities in securing supplies for routine and emergency use by continually evaluating performance (i.e. effectiveness and compliance) to ensure the relationship remains beneficial;
• Verifies all purchase orders prepared by Clerks by thoroughly reviewing each document/order to ensure that details on the items to be purchased are accurate and complete;
• Prepares Requests for Quotes (RFQs), ensuring the Company’s requirements are coherently detailed and negotiates purchase contracts with select suppliers/contractors to ensure the Company obtains the maximum value for money spent on purchasing;
• Manages relationship with custom brokers in the clearance of goods on arrival at the docks and delivery to Stores to ensure they operate transparently and with integrity, comply with the terms and conditions of their contractual obligations and to reduce risk and potential penalties;
• Conducts regular assessment of suppliers’ performance by measuring, and analysing a supplier's ability to comply with, and preferably exceed, their contractual obligations and to keep the contact list for suppliers up-to-date;
• Ensures the Account codes on all order requests submitted by departments are correct to facilitate the accurate classification of related financial activities and balances in the General Ledger;
• Performs monthly reconciliation on specific General Ledger accounts, by reviewing general ledger entries (recorded for particular accounts) to identify and correct errors and ommissions and to ensure the accuracy and completeness of reported results;
• Reviews and maintains accurate records of purchasing files (purchase orders, contracts, etc.) to ensure its compliance with company policies and procedures and ensure the availability of documentation;
• Assists in the preparation of the annual operating and capital budgets, to support the achievement of the Company’s strategic priorities for the projected fiscal period;
• Implements the practice of safe work habits, by actively enforcing the Company’s safety and health policy and promoting a culture of safety, among others, to prevent/reduce workplace incidents, accidents or injuries;
• Promotes teamwork and collaboration through regular staff meeting and employee engagement initiatives to create a sense of inclusion among employees, keep them updated on critical company and departmental issues and to ensure the achievement of Company goals and objectives;
• Updates the Purchasing & Stores Manager on operational matters by providing briefings as necessary, and submitting reports to enable timely responses to issues and the implementation of improvement measures, where necessary;
• Remains current in the trends in Procurement Management by participating in educational opportunities, reading professional publications and maintaining personal networks, to expand individual knowledge and skills set and to enable meaningful contribution to the growth and development of the Department;
• Liaises with personnel from the Treasury Section, other Departments and Brokerage Houses for the effective execution of job functions.
• Performs any other job-related duties as may be assigned.

QUALIFICATIONS & EXPERIENCE 

 

1. Associates’ Degree or equivalent in Business Administration plus a minimum of three (3) years’ experience in a related field; AND
2. Certification from the Chartered Institute of Purchasing or other relevant accredited institution;
3. Certification in Leadership & Management or other similar supervisory certification.

KNOWLEDGE, SKILLS AND ABILITIES

• Sound knowledge of sourcing and vendor management as well as thorough understanding of purchasing procedures and policies;
• Working knowledge of and ability to interpret Company policies including the Revised Procurement Policy and Purchasing procedures, standard operating procedures and relevant international financial reporting standards
• Broad job knowledge and/or technical expertise relevant to the job, and quality of advice provided;
• Working knowledge of accounting and stores procedures, as well as a sound understanding of inventory control procedures;
• Strong verbal and written communication and effective negotiation skills;
• Effective administrative, organizational and problem-solving skills;
• Excellent attention to detail and active listening skills;
• Effective team player with interpersonal skills and emotional intelligence;
• Intermediate of computer literacy skills; intermediate Microsoft Excel skills, ability to manipulate software applications such as word processing, spreadsheets, databases and presentation programmes and working knowledge of accounting and inventory Software;
• Ability to take initiative, successfully handle and prioritize multiple competing priorities, and effectively meet deadlines;
• Ability to integrate Company core values throughout all business practices;
• Ability to effectively develop and maintain relationships with management, staff, and stakeholders at all levels.
   

APPLICATION
 If after reading the above, you believe that you are the ideal candidate, we would like to hear from you. Please submit your application by sending a cover letter and resume addressed to Mrs. Sharon Narcisse, Chief Human Resource Officer on our career portal at lucelec.catsone.com/careers.

Note: only shortlisted candidates will be contacted.
 
Deadline for receipt of applications— 4:30 p.m. Friday, December 26, 2025
 

If you have any queries on this vacancy, please email slouisy@lucelec.com or cfrancis@lucelec.com. Do not email your resume to slouisy@lucelec.com or cfrancis@lucelec.com, instead upload your resume on our portal.  You will only be allowed to submit one document; therefore, you can collate your cover letter, resume and/or certificates into one document to facilitate upload.