Vacancy Notice

An opportunity exists within the Finance & Accounts Department, Sans Souci to fill the position of: Purchasing & Inventory Control Manager

JOB SUMMARY
The Purchasing & Inventory Control Manager is responsible to the Finance & Accounts Manager for:

· Managing the activities of the Purchasing and Inventory Control Section ensuring all inventory items have appropriate stock levels, are properly identified and readily accessible in accordance with the Company’s inventory practices and procedures.

· Managing the full spectrum of the purchasing process including supplier selection and management, negotiating price and purchase agreements, timely delivery and storage; developing and maintaining effective controls to mitigate against the operational risks inherent in the procurement process.

ESSENTIAL DUTIES
· Plans and directs the work programme of the Purchasing & Inventory Section, communicating job expectations, monitoring and appraising job results, coaching, setting targets and effectively managing performance to drive productivity for the achievement of the priorities of the Section;

· Collaborates with other departments and management to identify and develop needs and requirements for equipment, materials and products, necessary for the efficient and effective operations of the Company;

· Develops and implements a procurement strategy to provide the procurement team with best practices to cost-effectively acquire goods and services, from vendors who deliver quality goods on time and in accordance with purchasing terms and conditions;

· Establishes and maintains optimal target inventory levels for individual items in conjunction with the relevant departments to facilitate the development of replenishment methods that factors lead time, reorder quantity and expected future demand behaviour;

· Implements the practice of safe work habits, by actively enforcing the Company’s safety and health policy and promoting a culture of safety, among others, to prevent/reduce workplace incidents, accidents or injuries;

· Ensures that the Company receives value for money, especially as it relates to price, delivery schedules and quality;

· Manages supplier relationships by practicing open communication, mutual respect and fairness, among others, to foster long-term partnerships that enables the Company meet its growth objectives;

· Manages customs brokers and suppliers’ performance through regular monitoring to ensure they operate transparently and with integrity and to ensure they comply with the terms and conditions of their contractual obligations;

· Maintains physical control over inventory by ensuring the implementation of effective procedures and processes for the receipt and issuance of stores items to enable proper accountability for all Company stock and accurate reporting at year-end;

· Manages the perpetual inventory count as part of the internal accounting control environment, to keep track of inventory in real-time to provide a more accurate and efficient way to account for inventory;

· Responsible for ensuring accurate inventory stock counts, monthly and annual inventory reconciliations and Inventory valuation at year end.

· Responsible for verifying the fuel prices on the supplier’s invoice and the agreed methodology.

· Manages obsolete stock by liaising with the Technical division and plan for disposal.

· Assists with the preparation of the Company’s annual budget through budget planning meetings, consultations with, and analysis and verification of submissions from heads of department to ensure the availability of funds to support operations for the fiscal period;

· Provides updates on operational matters by providing briefings as necessary, and submitting reports to enable timely responses to issues and the implementation of improvement measures, where necessary;

· Prepares, administers, monitors and controls the annual budget for the Purchasing & Inventory Section, in consultation with the Finance & Accounts Manager, to ensure the achievement of goals and objectives and to enable assessment of the Section’s performance;

· Performs any other job-related duties as may be assigned.

Qualifications & Experience
· BSc Degree in Supply Chain Management, Logistics or Business Administration plus a five (5) years’ experience in procurement and inventory management;

· Accounting Certification at the Intermediate Level [CAT Qualifications or Level II ACCA].

KNOWLEDGE, SKILLS AND ABILITIES
· Strong knowledge of the principles, practices, and legal requirements of Warehouse and Procurement management, including competitive bidding procedures;

· Sound knowledge of current market conditions, trends and sources of supply, commodity markets, marketing practices and commodity pricing methods;

· Strong knowledge of the principles of budget preparation and administration;

· Sound understanding of integrated Supply Chain and Logistics concepts and ability to clearly articulate supply chain objectives.

· Sound knowledge of planning and forecasting systems;

· Excellent verbal, written communication and negotiating and networking skills;

· Sound understanding of accounting, finance and internal control procedures

· Ability to work with figures, interpret, extract and analyze financial information;

· Strong analytical, as well as organization and problem-solving skills;

· Ability to critically challenge all processes, with the goal of identifying control issues and improving the control environment on an ongoing basis;

· Ability to analyze and prepare budgets, schedules, reports, policy and procedures manual;

· Excellent attention to detail and active listening skills;

· Strong team player with effective interpersonal skills and a high level of emotional intelligence;

· Excellent project management skills

· Strong leadership skills with the ability to train others

· Strong knowledge of Internal Accounting Control Procedures;

· Excellent logistical skills to be able to track movement of supplies from the supplier to the warehouse;

· Sound understanding of inventory control procedures;

· Proficient computer literacy skills; advanced Microsoft Excel skills and ability to manipulate software applications such as word processing, databases and presentation programmes and relevant accounting information systems;

· Ability to prepare inventory reconciliation in accordance with relevant account guidelines and Standards;

· Ability to take initiative, successfully handle and prioritize multiple competing priorities, and effectively manage deadlines;

· Ability to integrate Company core values throughout all business practices;

· Ability to effectively develop and maintain relationships with management, staff, and stakeholders at all levels.

APPLICATION
If after reading the above you believe that you are the ideal candidate, we would like to hear from you. Please submit your application by sending a cover letter and resume addressed to our Senior Human Resources Manager on our career portal at lucelec.catsone.com/careers. Only shortlisted candidates will be contacted.

Deadline for receipt of applications - 4:30pm Friday, June 2, 2023.